Donyatt Parish Council – Parish Clerk and Responsible Financial Officer

After many years of service our Parish Clerk is retiring from this post with Donyatt Parish Council. The Parish Council now seeks to appoint a new Parish Clerk and Responsible Financial Officer (RFO).

The appointment is part-time, for 5 hours per calendar week paid in line with the national recommended salary scale commensurate with experience. Payment is currently paid bi-monthly. The contract is Permanent after a 3-months probationary period.

Previous experience or qualification is preferred but not essential as training can be provided via our advisory body SALC or a qualification could be taken.

The successful candidate will be required to produce formal agenda and minutes for the bi-monthly meetings, organise any additional meetings, handle correspondence and planning applications, advise the Council on policy issues and carry out tasks as determined by the Council. He/she will need to be available for bi-monthly meetings on the second Monday evening in the month.

The Clerk will work from home and will be required to attend approximately 6 evening meetings per year plus the occasional extraordinary meeting. The Clerk’s home address will act as the Parish address for Council mail. The Clerk will be the contact (email, post and telephone) for all Parish Council matters. The Clerk will be computer literate. A dedicated computer and printer can be provided. Some space may be needed to store Parish records.

As RFO the clerk is also responsible for all aspects of financial administration of the Council.

Written applications are requested by Friday 27 May 2022. Your CV and covering letter setting out your suitability for the job should be sent by email only to the Chair Philip West (PW.DonyattPC@gmail.com). The successful candidate can take up post as soon as available after interview.

For further information, please contact the Parish Chairman Philip West on 01460 55762 (PW.DonyattPC@gmail.com) or the Vice Chairman David Light on 01460 259891. Our website can be viewed at www.donyattparishcouncil.org.uk

 

Specific Responsibilities

  1. To ensure that statutory and other provisions governing or affecting the running of the Council are observed.
  2. To ensure the confidentiality of those Council matters which are not in the public domain.
  3. To ensure compliance with the Data Protection and Freedom of Information Acts.
  4. To prepare, in consultation with appropriate Councillors, agendas for meetings of the Council. To attend such meetings and prepare minutes for approval.
  5. To issue notices and prepare agendas and minutes for the Annual Parish Meeting called by the Chairman of the Council and to attend such meetings.
  6. To act as the official channel of liaison with and sourcing information from South Somerset District Council and Somerset County Council’s departments, organisations and individuals.
  7. To act as Webmaster, working with an external provider and deputy Webmaster, for the Parish Council website.
  8. As RFO to manage the finances of the Council including: the preparation of annual budgets; the monitoring and balancing of the Council's accounts; the maintenance of all records including, those for audit, VAT and income tax purposes; the processing of invoices; receipt of payments due to the Council; and payment of wages.
  9. To receive and report in respect of goods and services to be paid for by the Council and to ensure such accounts are met in accordance with the policies of the Council.
  10. To ensure that the Council's obligations for risk management including risk assessment are properly met and where necessary risks are properly insured.
  11. To receive correspondence and documents on behalf of the Council and to deal with the correspondence or documents or bring such items to the attention of the Council.
  12. To issue correspondence as a result of instructions of the Council.
  13. To monitor the implemented policies of the Council to ensure they are achieving the desired result and where appropriate suggest modifications.
  14. To maintain all legal or confidential documentation in a safe and secure manner.
  15. To maintain such records and systems as are necessary for the effective administration of the affairs of the Council.
  16. To attend training courses or seminars on the work and role of the Clerk as required by the Council and to continue to acquire the necessary professional knowledge required for the efficient management of the affairs of the Council.
  17. To carry out any other duties that the Council requires in the execution of its responsibilities.
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